ERP implementation – the process from specifications to go-live

Before a company decides on a particular ERP system, the requirements must first be defined. For this purpose, a specification document is created that describes the functionalities and processes that the system should cover. This document forms the basis for the subsequent selection of the appropriate ERP system.

After the specifications have been created, the search for a suitable ERP system can begin. In the process, different providers and their systems should be compared with each other. Important criteria for the selection are functionality, scalability, integration with other systems and user-friendliness. The price also plays an important role in the decision.

Once the right ERP system has been selected, it must be adapted to the company’s specific requirements. This involves configuring the system, adapting the business processes and integrating it with other systems. It is important here that all departments of the company are involved to ensure that the system can be used efficiently for all parties involved.

To ensure that all employees can use the new system effectively, comprehensive training is necessary. This should include not only the technical aspects, but also the processes and workflows in the company. Good training can help ensure that the ERP system is implemented quickly and successfully.

Before the ERP system is put into operation, it must be tested extensively. This involves not only the technical functionality, but also the adaptation to the specific requirements of the company. During testing, weaknesses and optimization potential can be identified, which should be remedied before go-live.

After the ERP system has been successfully tested, it can be put into operation. It is important that all employees are informed about the changeover and that there are no business interruptions during the changeover. Good preparation and planning can help to ensure that the go-live runs smoothly.

An ERP system implementation can offer many opportunities for a company. By integrating business processes into one system, information can be shared more quickly and efficiently. The system enables better planning and control of resources, which can lead to greater efficiency and productivity. Process transparency can also be increased as all information is centralized and available in real time. In addition, an ERP system can provide a better basis for decision-making, as all relevant data is brought together in one system.

Another opportunity of an ERP system implementation is the standardization of processes. By adapting processes to the system, inefficient or redundant steps can be eliminated. This can lead to reduced process costs and increased consistency of results.

Another benefit of an ERP system is the ability to integrate with other systems. For example, data from the sales system can be integrated with the ERP system to provide a better overview of the entire business process.

However, the introduction of an ERP system can also involve some risks as well as challenges. A common problem is underestimating the effort and costs involved in implementing an ERP system. Dependence on a single system and vendor can also be a risk, especially if there are glitches or outages.
Another risk is the lack of employee acceptance and commitment. Switching to a new system usually requires a change in workflows and processes, which can be perceived as stressful by many employees. Comprehensive training and communication can help overcome these challenges.
Another risk of an ERP system implementation is the lack of fit between the system and the company’s specific requirements. Especially with complex business processes, it can be difficult to optimally adapt the ERP system. Careful analysis and adaptation of the processes can help to minimize this risk.